All companies require a registered office address in their country of incorporation. A registered office is the public address of a company and is used to receive official correspondence and formal notices. The registered office address does not have to be where the company conducts its actual business or trade. You can use our address on the public record at the Registrar of Companies as your registered office. If you are based outside of the country where your company is incorporated, this would provide a real address for the registration of the company.

The role of Company Secretary is a statutory one which must be performed by a competent individual to ensure full compliance with the authorities. Signature Private Office can assist you in finding professional resident company secretary services to fulfil this role. The responsibilities of the company secretary depend on the size and nature of the company. In general, they include:

• maintaining the company’s statutory registers;
• updating the records held by the company registry house or authority;
• organising the company’s board meetings and Annual General Meeting;
• minuting all board meetings of the company;
• ensuring company compliance with legal obligations;
• maintaining such other registers and records that the company may be required to keep;
• maintaining the company’s statutory registers.

Every company must have a Board of Directors which is responsible for the effective running of the business and the company’s activities and trade. The size, legal responsibilities, power, and duties of the Board of Directors vary with the nature of the organization and the jurisdiction where the company is registered. These are determined by government regulations of the specific jurisdiction where the company is domiciled. It can beneficial for the client to appoint a resident director to ensure ongoing compliance and facilitate the liaison with the local authorities. The resident director would ensure that the company is operating according to the laws of the jurisdiction and any specific regulatory norms where your company is registered. The directors need to be qualified professionals with relevant industry experience that will add value to the operation and management of the company. Directors must also be experienced and knowledgeable individuals who have the requisite skills and background to carry out the role, and who understand the needs of each private client.

Together with its licensed partners, Signature Private Office provides complete managed domiciliation and administrative services for your entity. These domiciliation services are generally utilised in conjunction with our Special Purpose Vehicle (SPV) Company and Holding Company management services, which ensure that the administrative and compliance requirements are met. For some clients it is important that the company is effectively managed and controlled in the jurisdiction of registration. The specific requirements will vary from client to client. We believe that by using professional staff who can add value to the operations of the business, we can go beyond the mere box ticking to show real substance. Shared or dedicated office space can be arranged by Signature Private Office to ensure that your company has a real and substantive base. The office space is also available for overseas staff when visiting.